online scheduling programs

Kyp's Tips now includes tips for admins (a.k.a. Site Coordinators, Supervisors, etc.) . . . starting today!!

Many administrators spend a good deal of time coordinating schedules for service providers and dealing with last-minute schedule changes.  An online employee scheduling program can help streamline these tasks.  One such program is WhenToWork.com, which offers a lot of useful features for service coordinators.  It's not free, but it's quite affordable compared to other scheduling programs. 

Here are some features of WhenToWork.com that are useful for speech-to-text service coordinators:

• Service providers can go online to check their schedules, change their schedule preferences, or request time off. This frees up your office (and your desk!) so you have more time to spend with consumers. 
• Service providers are notified automatically (by email or by cell phone text message) and instantly whenever there's a new schedule or schedule change. This can save you time during the busiest part of the school term, such as the first week of school, when schedules are always in flux!  It keeps everyone up-to-date without all the extra emails and phone calls.    
• You can see at a glance which service providers have viewed and confirmed their schedules.
• You can assign shifts based on when service providers want to work.  Service providers can enter their work time preferences online, and the program helps you create the most favorable schedule for all.
• By using the "job positions" feature, you can assign shifts based on which service providers are best suited to each assignment.
• You can find out which service providers would be happy to come in, even on short notice, when you're looking for a replacement. 

Like many other scheduling programs, WhenToWork offers a free trial for 30 days.